Leaving the University

Employee clearance is an official checkout procedure required by the University. UNLV automatically puts a hold on your final paycheck and will not release the final check until a completed, fully signed clearance form reaches payroll. Because of the automatic hold, there is no direct deposit for a final paycheck. If you have had automatic banking, the service will be stopped before the final paycheck is issued.

Please contact Adrienne Kimball in Human Resources at ext. 5-0825 to schedule a meeting for final clearance. At this meeting you will be given a clearance certificate that is to be signed off by each department listed below and returned to Human Resources.

To prepare for this meeting, please review the following list of clearance items/areas and their descriptions.

1. Library Fines. The UNLV Library will be contacted to determine in materials are outstanding or if unpaid fines exist. If you currently hold materials you should return them to the library. You will also need to pay any outstanding fines before completing the clearance process.

2. Parking Fines. The UNLV Department of Public Safety will be contacted to determine if unpaid parking fines exist. If you have unpaid fines you should go to the Public Safety Building for payment.

3. Keys and Gasoline Credit Cards. The Work Control Center will be contacted to determine if you have keys and gasoline credit cards that need to be returned. These items should be brought with you to your clearance meeting.

4. Telephone Credit Cards. The Communication Services Department will be contacted to determine if you have telephone credit cards that need to be returned. These items should be brought with you to your clearance meeting.

5. Procurement Cards. The Office of Disbursements will be contacted to determine if you have a Procurement Card. Those individuals that possess this card will need to turn the card in at your clearance meeting.

6. Diner's Club Card. The Office of Disbursements will be contacted to determine if you have a Diner's Club Card. Those individuals that possess this card will need to turn the card in at your clearance meeting..

7. Outstanding Travel. The Office of Disbursements will be contacted to determine if any outstanding travel advances or claims exist. Appropriate travel claim forms or checks should be given to this office to clear any outstanding items.

8. Computer Loan. The Bursar's Office will be contacted to determine if you have an outstanding computer loan or owe fees related to a grant-in-aid. Payment will usually come from your final paycheck. If the amount is in excess of you final check, you will need to make discuss payment arrangements with the Bursar's Office.

9. Departmental Signoff. In addition to the items listed above, the department will need to signoff for the employee. This signoff will represent that the employee has satisfied all requirements related to the department. Such requirements might include:

• Department Keys for desk, filing cabinets, etc. have been turned in.
• Laptop computer or other equipment is accounted for and turned in.
• Final student grades have been filed.
• etc ...

D E P A R T M E N T S

Please remember that the employee leave file will need to be routed to Human Resources so that a final audit of leave balances can be done. This audit will verify the amount of payment of any unused annual leave.

Also, please remember that a terminating EDOC will need to be prepared. This EDOC is to state the last paid date of employment and list any annual leave balances that are to be paid.

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